BY-LAWS OF
WESTERN APPALACHIAN REGION
EASTERN
DIVISION
NATIONAL SKI
PATROL SYSTEM, INC.
Revised August 9,
2008
ARTICLE I
NAME AND ORGANIZATION
Section 1.1 Name
The name of the Region shall be Western Appalachian Region.
Section 1.2 Organization and Area
Western Appalachian Region (the Region) is a sub-unit of the Eastern Division, National Ski Patrol System, Inc. (NSPS). It is a region with three (3) Sections serving the interests of NSPS and its constituent members.
ARTICLE II
MEMBERS
Section 2.1 Members
All patrollers, alumni and candidates with a current NSPS registration card, dues paid and active in NSPS in the Region shall be Members of the Region.
Section 2.2 Voting Members of the Region
Voting Members shall consist of
members of the Region
who are actively patrolling and each shall have one vote for the office of Region Director as
outlined in section 3.5.
ARTICLE III
MEETINGS OF REGIONAL OFFICERS AND ADVISORS
Section 3.1 Annual Meeting
The annual meeting of the Region shall be conducted each year before the fall OEC refreshers for the purpose of giving reports and conducting the business of the Region and other such business as determined.
Section 3.2 Special Meetings
Special meetings may be held at the call of the Region Director or ten percent of the Region Voting Members to conduct such business as the Regional Voting Members may determine.
Section 3.3 Quorum
Twenty percent of the Regional Officers and Advisors present in person shall constitute a quorum for the annual meeting.
Section 3.4 Notice of Meeting
Written, electronic, personal, and telephone notice of the Regional Officers and Advisors meeting shall be given to the Regional Officers and Advisors 30 days prior to the date of the meeting giving the place, date and time.
Section 3.5 Region Election Committee
At least 90 days before the annual meeting, the Region Director shall appoint a Region Election Committee consisting of three Members of the Regional Officer and Advisors. One Member shall be designated Chair by the Region Director. The Committee shall advertise and receive nominations for Region Director to determine the eligibility of the candidates, send the nominees names, biographies and position statements to the Voting Members of the Region at least 15 days before the beginning of any voting.
Until the Eastern Division By-Laws allow any other type of voting method, the Western Appalachian Region will vote for Regional Director by paper balloting at the Fall Refreshers. The Regional Section Chiefs, or their representatives, will supervise the voting, secure the ballots, and make arrangements to have the secured ballot box delivered to the Election Committee Chairman. When all Refreshers are completed and all ballots are in the possession of the Regional Election Committee Chairman, the Regional Election Committee Chairman shall count the ballots, break ties using an impartial method and announce the name of the prevailing candidate by a plurality to the Regional Voting Members.
ARTICLE IV
COMMITTEES
Section 4.1 Ad-Hoc Committees
The Region Director may create other regular or special committees, the members of which shall be filled by the Region Director. The Region Director shall appoint one such Member as chair. Committees may be dissolved in the same manner.
ARTICLE V
OFFICERS
Section 5.1 Eligibility
No officer shall be elected or appointed who shall not meet the eligibility requirements contained in the Division By-Laws in effect at the time of selection, nor shall such officer continue to hold office in the event of later ineligibility.
Section 5.2 Region Director
The Region Director shall be elected by the Regional Voting Members and shall serve for a term of two years. The Region Director may serve no more than three (3) consecutive terms. The Region Director shall supervise the affairs of the Region, shall preside at all annual and special meetings and shall perform such other duties as may be given him at any annual or special meeting by a majority vote of the Voting Members present. The Region Director shall hold no other elective office in NSPS. The Region Director shall serve on the Eastern Division Board of Directors as part of the duties of his office.
Section 5.3 Section Chiefs
There shall be three (3) Section Chiefs, who shall be elected for a two-year term in alternate years. The Section Chiefs may serve no more than three (3) consecutive terms. The Section Chiefs shall perform such duties as shall be given by the Region Director. The Regional Director shall identify one Section Chief as the Alternate Region Director who shall have the power granted by the Division By-laws including the power to serve as Region Director in the absence of Region Director. The Section Chiefs shall have a vote in all Region and Division matters as provided by the Regional By-laws and the Division By-laws. The Section Chiefs shall hold no other elective office in NSPS.
The Section Chiefs will be elected by the current Patrol Directors in each of their respective Sections. This election process will be overseen by the Regional Election Committee Chairman who will advertise and receive nominations for the Section Chief to determine the eligibility of the candidates, and send the nominees names, biographies and position statements to the current Patrol Directors in each of their respective Sections at least 15 days before the beginning of any voting. Voting may be paper ballots at the fall refreshers, by e-mail, electronic balloting, regular mail, or any method acceptable to the Regional Election Committee Chairman. The Regional Election Committee Chairman shall count the ballots, break ties using an impartial method, and announce the name of the prevailing candidate by a plurality to the respective Patrol Directors of the Section.
Section 5.4 Other Region Officers
Following the installation of the Region Director, such Region Director shall appoint additional officers or advisors as may be necessary to fulfill Region responsibilities.
Section 5.5 Advisors/Other Officers
The Region Director may appoint advisors to advise and report to the Region as may be necessary or desirable. The Region Director may appoint other officers of the Region including, but not limited to, Treasurer and Secretary.
Section 5.6 Removal of an Officer
Removal of the Region Director or a Section Chief shall be in accordance with the NSPS policies & procedures manual sections 7.2.2.H and 7.2.3. No elective officer shall be removed except by a vote of two-thirds of the Regional Voting Members present at a meeting called for the purpose of removal.
Section 5.7 Vacancy
If, for any reason, a Section Chief position becomes vacant, the Regional Director shall appoint a replacement to fill such vacancy until the next regularly scheduled election for the vacant office.
Section 5.8 Qualification of Region
Director and Section Chiefs
Elective officers, except Patrol Directors, shall have the qualifications shown in Section 4.1 of the Division By-laws.
ARTICLE VI
CONSTRUCTION
Nothing in these By-Laws shall conflict with the By-Laws or policies of the Eastern Division or NSPS, and they shall be construed in all cases to be compatible with such other by-laws. A section of these By-Laws found to be incompatible shall not have the effect of invalidating the remaining By-Laws.
ARTICLE VII
DISSOLUITON
Upon dissolution of the Region for any reason, the funds and property in the hands of the Region shall be distributed per capita (by Members) to the patrols comprising the Western Appalachian Region at such time. In the absence of a patrol, such funds and property shall be distributed to the Eastern Division, NSP.
ARTICLE VIII
AMENDMENT
Proposed amendments to these By-Laws shall be submitted in writing to the Region Director at least 60 days prior to the meeting at which action or such amendments are to be taken. The Region Director shall transmit the proposal amendments to the Regional Officers and Advisors at least 30 days prior to such meeting. The affirmative vote of two-thirds of all the Regional Officers and Advisors shall be required to adopt any amendment. Notice of the pendency of such amendments shall be given to the Regional Voting Members at least 30 days prior to the Regional Officers and Advisors meeting considering such amendments.